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Civilian Pay Technician

Company: Department of Veterans Affairs
Location: Grand Island
Posted on: June 6, 2021

Job Description:

  • Videos


  • Duties




The Civilian Pay Tech (Pay Tech) is responsible for the full range of payroll duties using multiple automated systems reporting to the Medical Center located in Omaha, NE.

Learn more about this agency



Major duties include but are not limited to the following:

Receives and examines complex payroll authorization documents (e.g., leave authorization forms, saving bonds and allotments, employee organization deductions, etc.), makes computations, and prepares proper forms for the pay of the full variety of civilian positions (e.g., doctors and nurses under Title 38, etc.). Reviews time and attendance actions and utilizes the Fiscal and HR databases and VISTA ensure employees are paid accurately and on time. Reviews novel and unique payroll situations which affect pay, leave, entitlements, taxes, benefits, and other deductions and master pay record information for all employees in the group during the pay cycle.

Audits pay and leave accounts to identify and correct delinquent and/or erroneous personnel actions or time-keeping errors. Reviews source, substantiating, and supporting pay authorization documents for propriety, authentication, accuracy, and compliance with applicable regulations, policies, and precedents Certifies all disbursement and collection vouchers involving civilian pay funds. Audits automated listings for accuracy of changes made to permanent records and ensures pay files are updated and balance Conducts extensive record searches, traces discrepancies that occurred in the past, and determines the appropriate corrective actions based on existing guidelines.

Reviews time and attendance reports for a diversified assigned time and leave units. They cover a wide variety of different types of appointments and employment situations under various pay systems (Title 5, Title 38, VCS, Fee Basis, part-time, full-time, Intermittent); with different entitlements to pay, leave, deductions, and benefits based on these pay systems.

Provides customer service in person or by telephone, and completes correspondence (e.g., answers written inquiries, prepares letters to obtain missing information, etc.) related to employee pay. Interprets customer's inquiries and resolves discrepancies and complex problems based on an extensive knowledge of civilian pay rules, regulations, laws, procedures, or operations.

Carries out special projects (e.g., buy-back of annual and sick leave for workers' compensation claims, military re-deposits (post-56), etc.) which require research and thorough knowledge and application of civilian pay statutes, provisions, operations, and guidelines. Responsible for the day-to-day operations of the Fiscal and HR databases and VISTA.

The position performs other duties as assigned.

Work Schedule: Monday thru Friday, 7:30am to 4:pm

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not Required

Travel Required

Not required

Supervisory status


Promotion Potential


  • Job family (Series)

0544 Civilian Pay

  • Requirements



Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Subject to a background/security investigation
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • May be required to serve a probationary period
  • Selected applicants will be required to complete an online onboarding process



Experience: You must have at least one (1) full year of specialized experience equivalent to the next lower grade (GS-5) in Federal service which has provided you with the knowledge, skills, and abilities to perform the duties of a Civilian Pay Technician. Specialized experience includes performing payroll and/or timekeeping duties that included extracting and entering data from and into an accounting system; reviewing payroll records and documents and making computations; reviewing and researching situations that may affect pay, leave, entitlements, taxes, benefits and other deductions; ensuring pay files are updated and balanced; providing customer service to employees to answer pay questions and explain payroll requirements; conducting record searches and tracing discrepancies; maintaining files and reference data in an organized manner to facilitate preparation of monthly and quarterly activity reports requested by management; preparing reports, memoranda and data summaries, as required; and typing/computer skills that demonstrates proficiency with multiple accounting programs. NOTE: As a general rule, education is not creditable above the GS-5 level for this job series.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

  • Analytical Thinking
  • Communication
  • Technical Competence
  • Technology Application

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Keywords: Department of Veterans Affairs, Grand Island , Civilian Pay Technician, Other , Grand Island, Nebraska

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